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Pivot-Table-Google Sheets-Walkthrough

Pivot Table Google Sheets Walkthrough

May 24, 2022

 With vast amounts of data, at times it can be hard to establish clear answers or gather conclusions if you use a simple spreadsheet table in google sheets.

But that will all change once you learn how to create a pivot table in google sheets.

Pivot tables in Google Sheets make all the difference when it comes to analyzing data effectively and efficiently. They are highly flexible, much faster, and much easier to use than basic spreadsheet formulas.

This article will explain pivot tables in Google Sheets in much greater detail, what their benefits are, and how to create your own.

What are Pivot Tables and do Google Sheets have them?

Simply put, a pivot table in Google Sheets is a summary of data selections. These data selections need to already be in your Google Sheet, and it serves as the source data for your pivot table.

You can use a pivot table editor to gather a clear view of how much revenue your business has made from a certain product or service, or from a certain store or period. The pivot table editor gives you full control over what your pivot table looks like.

Pivot tables comprise of pages, data fields, rows, and columns that can be moved, edited, and tweaked. This freedom allows you to expand, group, sum, or isolate your data fields in real-time.

Pivot tables allow you to view summarized data, offering you a view of certain data sets, and allowing you to organize raw information in a clearer manner.

The Benefits of Pivot Tables

A Google Sheets pivot table is quick and easy to use

A Google Sheets pivot table is very easy to understand and don't need a lot of effort to use. In fact, Google Sheets pivot tables can be created in just a few clicks.

So long as you possess a raw data set with your Google Sheets spreadsheet already, you can quickly create a pivot table manually.

Using a Google Sheets pivot table allows you to not worry about utilizing formulas or taking time extracting data manually. A Google Sheets pivot table saves you plenty of time and effort, and allows you to quickly extract the same data, and then focus on other aspects of your project.

Create data instantly

A Google Sheets pivot table allows you to instantly create data, regardless of whether you implement spreadsheet formulas or other methods.

A pivot table allows you to compare plenty of data in a matter of seconds, and use that data set to gather the information you need with minimal effort.

Generate accurate reports faster

The traditional format of generating a report via spreadsheets can be extremely time and energy-consuming, which is why using a pivot table in Google Sheets can be much more efficient.

Pivot tables in Google Sheets allow you to develop various reports with the same original data file, without having to copy and paste information into new sheets.

Using pivot tables in Google Sheets is also a great way to eradicate the chance of human error in the underlying data, and result in more accurate reports.

Summarize vast data sets with ease

Using pivot tables in Google Sheets makes it much easier to summarize vast quantities of data in just a few clicks.

Pivot tables can be used to aggregate data into clear and simple formats, without wasting time adding spreadsheet formulas.

Pivot tables make it simple to organize, sort, and label rows and columns how you want to see them, rather than getting forced to decipher data presented in a way you don't like. This means a pivot table makes it much easier to digest and segment data to be analyzed.

Quicken the decision-making process

Business leaders and organization managers must make important decisions quickly, or risk falling behind in the market and not hitting client demands.

Pivot tables are a fantastic way to streamline that decision-making process, as it saves so much time and effort gathering essential insights for crucial decisions.

Understand data patterns

Forecasting is one of the most important aspects of almost any business or organization, but only when it is done correctly with the right underlying data.

You must have the right source data in place to understand patterns and make reliable estimations that will help your business reach new heights.

Pivot tables allow you to identify data patterns through fully customizable tables that help break down large data sets. Pivot tables let you manipulate source data to unearth patterns and trends quickly and easily, for better forecasting.

How to Make a Pivot Table in Google Sheets

Open your data set 

Start by opening your Excel spreadsheet or Google Sheets file that contains the raw data you need, and click on anywhere within the table.

Go to Menu and find Data

Head to the Google Sheets Menu, click on Data and select Pivot Table.

Choose whether you want to insert a pivot table in a new sheet or an existing one.

If you choose to create a new sheet, the name will be Pivot Table 1, 2, and so on as you add more.

Add your row and value data

From the Pivot Table Editor in Google Sheets, choose Rows and input your data.

From there, click on Values, Add, and your chosen location.

There you have it! Your first pivot table in Google Sheets. From there you can add new pivot tables or tinker with your existing pivot table.

To get a better grasp on Google Sheet pivot tables, let's dive a little deeper into the important functions and components.

Rows

Select Add from the Rows section within your Pivot Table Editor, and you'll notice a list of the pivot table's column headers will appear.

Choose one of them and your Google Sheets pivot table will show the unique data set located in your chosen column.

Columns

When you input Columns, you will notice that the Values section shows aggregated information for each column.

The fields from the Columns section will show as a unique list, which you can see in the top box of your Google Sheets pivot table.

Values

Select Values to view the same column headings list and choosing one will make your pivot table summarize your chosen column. Don't forget to manually refresh pivot tables to make sure they have the most up to date in them.

Fields within the Values category show within the middle box of the pivot table as numbers.

For example, you could want to average or sum up your companies revenue, or if you have a column that consists of text values, you might decide to count them.

Totals

With a pivot table in Google Sheets, you have the power to either disable or enable totals for any of your Values data columns.

Select the box located next to the Show totals option, which is below the Rows and Columns category inside the Pivot Table Editor to turn totals on or off.

Google Sheets can build Pivot Tables

If you think it sounds simple to make your own pivot table in Google Sheets, it can be even easier and quicker to make a pivot table in Google Sheets with Google's artificial intelligence!

To utilize this option, you follow the same first steps to create a Google Sheets pivot table, but rather than inputting your values and data, Google generates a pre-built pivot table based on suggestions via the Pivot Table Editor window.

Creating pivot tables in Google Sheets with a suggested pivot table can be done in just a few clicks. It's a fantastic feature for building out data on a new or existing sheet.

Another way to create a pivot table automatically with all the data you need is by using the Google Sheets Explore tool.

Select the star-shaped icon, located at the bottom right of your Google Sheet, and you will notice the Explore window pop up, with various pivot table suggestions about your data. You can choose to take these suggestions or keep your original data as it is in your pivot table sheet.

If you go want a Google Sheets Explore tool suggestion, simply click on it to automatically update your current pivot table.

Google Sheets Pivot Table: Summary and Key Takeaways

Now you know everything you need to try and create a pivot table in Google Sheets! Whether it is sales data, marketing statistics, or just a set of practice data, be sure to work on the skills highlighted in this article.

And remember:

A Google Sheets pivot table is quick and easy to use: A Google Sheets pivot table is very easy to understand and doesn't need a lot of effort to use.

Create data instantly with a pivot table: A Google Sheets pivot table allows you to instantly create data, regardless of whether you implement spreadsheet formulas or other methods.

Generate accurate reports faster with a pivot table: The traditional format of generating a report via spreadsheets can be extremely time and energy-consuming, which is why using a pivot table in Google Sheets can be much more efficient.

Summarize vast data sets with ease using a pivot table: Using pivot tables in Google Sheets makes it much easier to summarize vast quantities of data in just a few clicks.

Using a pivot table will quicken the decision-making process: Business leaders and organization managers must make important decisions quickly, or risk falling behind in the market and not hitting client demands.

Pivot tables will help you understand data patterns: Forecasting is one of the most important aspects of almost any business or organization, but only when it is done correctly with the right underlying data.

Frequently Asked Questions For "Pivot Table Google Sheets"

How do I create a pivot table in Google Sheets?

Follow the simple steps highlighted in this article to create a pivot table in Google Sheets. Before you know it, you'll find yourself moving on from your initial pivot table, copying pivot tables, testing new data points, and other advanced options.

What are pivot tables used for?

Pivot tables in Google Sheets are a fantastic way to understand what a data range is showing you, and easily break down any large data table into digestible chunks. You can add multiple value fields, different row headings, or multiple row fields. Pivot tables offer all the unique combinations you can imagine for full customization.

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