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Employee Scheduling Excel Template

Our Employee Scheduling Excel Template is pre-formulated to make scheduling easy. Fully customizable, it allows you to change or edit the number of employees, employee type and their role.
 
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What's Inside the Employee Scheduling Template?

Details | 5 Sheets 

Supported Versions (All Features) | Excel 2013, 2016, 2019, Office 365 (Mac)

Supported Versions (Significant Features) | Excel 2010, 2013, 2016, 2019, Office 365 (Mac)

Category | Small Business, Human Resources

Tags | Calendar, Shifts

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Inside Our Employee Scheduling

Excel Template

The Setup sheet of our Employee Scheduling Excel template allows you to input the number of shifts and weeks you'd like to include.

Few things hurt morale more than awkward, late or mixed up scheduling. Not only that, it can create issues for customers if you do not have the proper coverage. Luckily, our Employee Scheduling Excel Template creates a system for you to make schedules easily and quickly. 

If you find this template useful, you’ll also want to check out our Organization Chart, Payroll, Expense Report and Employee Timesheet templates, designed to help you streamline the process your employees interact with on a daily basis. 

Let’s dive into how to use this spreadsheet. 

Start in the Lists tab and input Employee Names, Employment Type, Employee Role and Employee Role Types. These entries will be used in drop-down menus throughout the template to streamline your scheduling. 

In the Settings sheet, you can customize the number of shifts (1st Shift, 2nd Shift, 3rd Shift), Total Number of Employees (up to 100) and the amount of scheduling weeks (4 weeks or 6 weeks). 

Given most businesses have turnover that affects their scheduling, you can always edit your Settings or List to reflect your current list of employees. 

Move to the Schedule sheet. You will see a header for 1st Shift. If you have more than one shift as an option, those tables will appear below. Simply, select your employee from the drop-down menus and enter in their working hours for the appropriate day. Do this for all relevant shifts. 

The Dashboard sheet gives you an overview of shift coverage and hours per week by employee.
Use the Schedule sheet to make your employee schedule.

In the top left hand side of the sheet is a Clear Schedule button. This will erase your data and allow you to create a new schedule without manually deleting all the old data. 

Finally, the Dashboard sheet contains breakdowns of the Total Hours Per Week, Employee Role Summary and Daily Hours Summary. The Employee Role Summary is especially helpful as it calculates the coverage for each position so you know if you have enough managers on the floor during a specific shift. 

Reduce the amount of time you spend fidgeting over software or clunky spreadsheets with our dynamic and easy to use Employee Scheduling Excel Template. 

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