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Variance Analysis
Excel and Google Sheets Template 

Our Variance Analysis Excel and Google Sheets Template is pre-formulated to help you easily track your performance (Actuals) versus a pre-defined goal (Budget). Dynamically updating charts, as well as conditional formatting, allow for a quick visual display of monthly variances.
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What's Inside the Variance Analysis Template?

Details | 6 Sheets 

Supported Versions | Excel 2010, 2013, 2016, 2019, Office 365 (Mac), Google Sheets

Category | Management, Finance

Tags | Budget vs. Actuals, Budget, Cost, Sales

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Inside Our Variance Analysis

Excel and Google Sheets Template

Input your products, or whatever you are analyzing, and sales or quantity into the Data sheet of our Variance Analysis Excel and Google Sheets Template.

It’s a given that predicting the future is impossible. That doesn’t mean we shouldn’t try. 

Variance Analysis is an important analysis that compares planned and actual numbers. 

‘Numbers’ can be different metrics like costs, revenue, profit and more. Essentially, it’s used to gauge under-performance or over-performance over a period of time. Because it’s especially popular in the accounting world, it’s also referred to as Budget vs. Actuals. 

Many other templates we found online for Variance Analysis were very basic. When building this template, we knew that it would not only have to accomodate large sets of data (up to 13,000 rows), but that it would tell a story with visuals. 

We’re big on making numbers come to life so they make sense for people who don’t have time to dig through all the data or aren’t ‘numbers people.’ Chances are you need to share data with people who aren’t data scientists or mathematicians. Here’s how we built this template to ensure everyone can understand it. 

The Executive Summary sheet auto populates your data and turns it into bar graphs. Drop down menus make it easy to see the variance by month and year. 

The Monthly Evolution sheet also plots 12-months of data into a chart so you can visually see the budgeted vs. actual points over the course of a year. 

Insert Sales Performance metrics for products or services that will dynamically calculate in other sheets.
The Monthly Evolution tab will track budget vs. actuals over the course of a given time period. Filter by Year and Version for dynamically updated tables and plot lines.

Below that chart is a graph that shows you the variance %, color-coded so the changes stand out visually. 

As with all of our templates, the formulas and visuals are calculated so you don’t have to spin up any graphs on your own - unless you want to of course. 

This template will allow you to better identify and share trends with your team. You can audit seasonality, product changes, growth, and more with our Variance Analysis Template. 

If that wasn't enough reason to get this template, did you know this template is compatible with Google Sheets? Collaborate with your co-workers in real time and enjoy the cloud auto-save feature of Sheets when you use this template!

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