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Quick Guide: How To Organize A Spreadsheet By Date

Mar 15, 2023

Would you like to learn a feature for sorting dates in your Excel data?

Read through this guide to learn how to organize a spreadsheet by date. At the end of this post, you'll discover how to manage complicated datasets with ease.

This article will guide you through the following:

  • Sorting Dates by Chronological Order

  • Organizing Dates in a Column

  • Sorting Dates by Month

  • Sorting Dates by Year

  • Final Thoughts on How to Organize a Spreadsheet by Date

  • Frequently Asked Questions on How to Organize a Spreadsheet by Date

Different Ways to Sort Dates

Sorting dates in Excel is relatively easy, and the process will depend on your dataset. 

For example, you can sort dates by ascending or descending order, month and day, or quartiles. Once you've learned to use these features, you can quickly sort dates.

Sort Dates by Chronological Order

Excel can help you put dates in order from oldest to newest. Here are the steps:

  1. Go to Data Tab.In the Excel ribbon go to Data tab.

  1. Select your date column, then click the A to Z icon. Doing so should sort the dates from oldest to newest. So, the dates will be in chronological order.Example of actual date

    Date Format sort by date.

Organize Dates in a Column

It is easy to sort a column of dates. Let's say you want to only sort the dates in Column A. Follow these steps:

  1. Select a single column you want to sort by date.

    Date Column/Source date

  1. Go to the Sort and Filter group under the Data tab to sort your data. You can sort dates from oldest to newest or from newest to oldest.Sort data by only the dates by Built in tools functions.

Sort Dates by Month

There may be instances wherein you'd want to list dates by month. For example, if you are grouping date of birth for your students, the default Excel sort feature will not work. The program always considers the year, even if your cells are only formatted to display the month or month and day.

  1. Add a helper column.Separate Column.

  1. To get a month from a date, use the MONTH function. Doing so will help you sort by month column. Type this formula (without the quotes) in the helper column "=MONTH(B2)"Format Code.

  1. Press Enter and use the drag-fill option to get the results of the remaining rows.sorting dates.

  2. Using the month function, the column will display the months in numbers.Data arranged only the month

  1. Select the cells A2 to C8, and sort data in descending order.Data sorted to be in descending order.

Sort Dates by Year

To sort dates by year, use the following formula:


Year Column with different and same year.

Final Thoughts on How to Organize a Spreadsheet by Date

Filtering and sorting data doesn't have to be a complicated process. Our tips should make organizing dates easier. 

For more Excel tips and tutorials, Check the related articles below and follow us on Facebook to get Excel and Google Sheets templates!

Frequently Asked Questions on How to Organize a Spreadsheet by Date

How can I make sure my spreadsheet is always organized by date?

To keep things organized, use a strict naming system when adding more information. For example, always ensure the sheet title includes its timeframe. Rename the columns so they all follow the same format, such as Month-Year or mm/dd/yy.

How do I find a specific date in my spreadsheet?

Here are the steps:

  • First, make sure your spreadsheet is sorted by date.
  • Then, use the filtering options in the Data drop-down menu to find the date you want.

How do I filter my spreadsheet by date?

To filter your spreadsheet by date:

  1. Select your entire data set.

  2. Go to the Data tab in your toolbar. From there, you will see various Filter options.

  3. Click on the drop-down arrow next to Sort & Filter, and select from multiple filter styles.

  4. If you are looking for a specific time range, select Date Filters. This window should open with several further filtering options, such as after or before a particular date.

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